Jo Doran, Ph.D., M.F.A.

Assistant Professor & ESL Coordinator, Northern Michigan University

Email & Email Attachment Rules – for all classes

Please note that the rules on this page are not negotiable. If you do not abide by them, I will not give feedback to you via your emails and I will not give feedback on your documents or even accept them.

This is not personal: I teach several different classes, I edit international students’ work, and I have too many emails and documents to address yours if your emails/documents do not include this information.

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Email Subject Lines

I will not open/read an email that does not include this subject line format:

Course name and Section_YourName_Reason for email

For example, if you are taking English 493, and you are in the first course (493-1), your subject line should read as follows:

493_1_YourName_Reason for email

Email Content

I will not read an email unless it contains the following:

  1. Salutation, such as “Dear Jo,”
  2. Full paragraphs with complete sentences, even if it is just one sentence.
  3. Closing, such as “Best, Brandon”

Email Attachment

I will not open an email attachment that does not include this title format:

Course name and Section_YourName_Assignment Title

For example, if you are taking English 493, and you are in the first course (493-1), and you are emailing me a second revised copy of your resume, your attachment should be named as follows:

493_1_YourName_Resume3

Smiley Faces

Please note that while smiley faces are usually discouraged in professional situations, I use them often when emailing students. While our emails to one another are academically professional emails, I see a need at times to show a friendly face within the email.

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